Data Studio @ Main

Please help us keep our facilities clean, safe, and ready for use by others by following these guidelines:

• By making a room reservation, the event organizer agrees to accept financial responsibility for damages resulting from use of the facility or equipment.

• Attendees of events are prohibited from exceeding the maximum capacity of the Data Studio @ Main which is 30 people.

• Room use is "as is" and does not include event staff to set up rooms, assist with technology, or clean up after events.

• Event reservations may be terminated at any time if security, UGA Libraries employees, or event organizers see behavior that may threaten library property.

• Event reservations may be terminated at any time due to emergency situations or inclement weather. If UGA makes the decision to close, the UGA Main Library  will close and will be announced over the in house intercom system or by security personnel.

• Use of anything that could damage or deface the facility is prohibited, including, but not limited to, open flame, painting, taping, stapling, gluing, nailing, and glitter.

• Use of tobacco products is prohibited. 

• Failure to comply with the UGA Libraries and University policies or Federal, State, and local law may result in the cancellation of future reservations and/or restriction from the use of UGA Libraries facilities. Discrimination in the use of these facilities regarding disability, race, religion or nationality is prohibited.

The Data Studio @ Main is available for reservations Monday - Friday, 8:00 a.m. - 5:00 p.m. when the UGA Main Library is open. 

Our booking form allows UGA faculty and staff to request reservations a minimum of 4 hours in advance of an event; however, 10 days advanced noticed is encouraged for the following event types:

• RCDM-facilitated events: class instruction, workshops, or seminars assisted by RCDM team members

• High profile events: class instruction, meetings, workshops, or seminars involving the use of the instructional lab and/or its technology by visitors or guest speakers -- including events not facilitated by RCDM team members

• First-time use: class instruction, meetings, workshops, or seminars that make use of the instructional lab and/or its technology for the first time.

Scheduling with plenty of advanced notice allows the RCDM team to ensure team member availability to facilitate a requested event or schedule an appointment prior to the event to ensure event organizers familiarize themselves with the instructor podium equipment.

All groups that use the Data Studio @ Main are responsible for room setup and clean up.

• Seating: Tables and chairs are movable and may be reconfigured to suit your event's instructional needs. Please return the tables and chairs to their original configuration at the end of your event.

• Food and drink: Refreshments are not permitted at the instructor podium or the lab computers, but we do allow them at instructional tables. Please use trash and recycling receptacles to dispose of refreshments after an event. Please notify RCDM or security team members in the event of messes or spills requiring custodial assistance before leaving.

• Equipment: Please do not disconnect, relocate, or remove any equipment or supplies from the room at any point during an event.

Overview

The following technologies are available for instructional use when reserving the lab:

• Instructor Podium: The Data Studio @ Main is outfitted with a standard UGA instructor podium equipped with a touch panel, PC desktop and monitor, mirrored dual screen monitors for projected content, ceiling speakers, and built-in Zoom capability with room cameras and microphones. 

• Presenting from a laptop:  Presenters may bring their own laptop to present from the instructor podium by switching to the laptop input on the touch panel; however, Zoom capability is not supported for laptop presentations and presenters are responsible for bringing an adapter to connect to the instructor podium if needed.

• Computers: The lab's computers are also available for instructional use when the lab is reserved. 

• Wireless Internet: UGA wireless internet is available in the Data Studio.

All groups that use the Data Studio @ Main are responsible for setup and appropriate use of technology during events as described below:

Prior to the event

We encourage instructors/presenters/event organizers to:

• schedule an appointment prior to the event to familiarize themselves with the instructor podium equipment with an RCDM team member

At the conclusion of the event

We ask that event organizers please ensure that:

• users have logged out of the instructor podium and lab computers 

• shut down the A/V equipment using the instructor podium touch panel.